Welcome!

It’s great to have you exhibiting at TechEx Europe taking place on 23rd and 24th November 2021 at Rai, Amsterdam and virtually on the 30th November to 1st December.  Your decision to get involved in the event was just the start of how you will contribute to the overall success of this growing platform.

Myself and my colleague Lily will be your primary points of contact throughout the planning process and then onsite at Rai.  Our roles will be to help you in any way we can.

The operational planning of your attendance at the event starts here with the Exhibitor Hub, and we trust that you will find it a useful guide.

Good luck with your event planning, and we look forward to seeing you there.

Francesca Hannay & Lily Smith
[email protected]
[email protected]

Booth Types

Shell scheme

Includes:

  • Shell scheme walls
  • Grey carpet
  • Power socket

 

Panel Size:
982 x 2312 mm

Viewable Size:
970 x 2300 mm

(W x H)

Space only/free build

A designated space for you to design and build your own booth.

Grey carpet will be included if alternative flooring is not ordered.

NO electrics, shell scheme or furniture will be included.

If you have chosen this booth type, stand plans and a risk assessment must be provided within the H&S form.

Deadlines

Exhibitor Profile Form: ASAP

Health &  Safety: Wednesday 10th November

Register Passes: Friday 12th November

Platform Launch: Tuesday 16th November

Orders via the RAI Portal: Wednesday 17th November
*Please note, orders cannot be made on-site and must be made in advance

Suppliers

AV: Event Pro AV

Carpet: Rai Portal

Catering: Rai Portal

Filming: Free Bird Film

Furniture: Rai Portal

Graphics: Get Some Insight

Internet: Rai Portal

*Login details for the RAI portal will be received directly from the RAI

Event Hours

Monday 22nd November

09:00 – 18:00 Space only exhibitor access

14:00 – 18:00 Shell scheme exhibitor access

 

Tuesday 23rd November

07:00 – 18:00 Exhibitor access

08:00 – 18:00 Visitor access

 

Wednesday 24th November

08:00 – 20:00 Exhibitor access

08:30 – 16:30 Visitor access

Registration

Exhibitor Passes – Register Here

Gold Passes – Register Here

Build/Break Passes – Register Here

Guest Passes – Register Here

For clarification of pass types please click here.

Floorplan

The floorplan is subject to change and the latest version can be found here.

Event A-Z

Our contracted supplier Event Pro AV can assist with any additional AV you may require at your booth.

Please use the following link to order online: www.eventproav.co.uk/order
Online password: eu (lowercase)

Should you wish to contact Event Pro AV directly, please use the following contact information.

Contact: Carl Wilkes
Email: [email protected] or [email protected]
Tel: 0044 (0) 1827 250500

Shell scheme

Includes:

  • Shell scheme walls
  • Grey carpet
  • Power socket
  • Lighting

Panel Size: 982 x 2312 mm (W x H)

Viewable Size: 970 x 2300 mm (W x H)

Space only/free build

A designated space for you to design and build your own booth.

Grey carpet will be included if alternative flooring is not ordered.

NO electrics, shell scheme or furniture will be included.

If you have chosen this booth type, stand plans and a risk assessment must be provided within the H&S form.

Monday 22nd November

09:00 – 18:00 Space only access

14:00 – 18:00 Shell scheme access

*Shell scheme exhibitors will not be granted access before 14:00 as the stand and/or extras are not guaranteed to be ready before this time.

 

Tuesday 23rd November

07:00 – 18:00 Exhibitor Access

08:00 – 18:00 Visitor Access

 

Wednesday 24th November

08:00 – 20:00 Exhibitor Access

08:30 – 16:30 Visitor Access

* Exhibitors cannot start to dismantle or move their stands until all visitors have left the hall.
**All exhibitors must be clear of the hall by 20:00.

Parking at the RAI complex is easy and affordable. The multi-storey car park is easily accessible thanks to its location next to the A10 motorway by Exit 9. The RAI is signposted on road signs on the ringway.

We recommend pre-booking parking and this can be done via the RAI Portal.
*Login details will be sent directly from the RAI.

Standard grey carpet will be provided for all stands unless other carpet is ordered via the RAI portal.

*Login details will be sent directly from the RAI.

Catering can be ordered via the RAI portal.

*Login details will be sent directly from the RAI.

We look forward to welcoming you to TechEx Europe 2021 at the RAI in Amsterdam.

Your safety, and that of all our exhibitors, partners, visitors, suppliers and staff is our number one priority.

To ensure peace of mind and to maximise safety we have created some straight-forward additional measures that we respectfully ask all attendees to comply with.

Access:

We cannot wait to welcome you to TechEx Europe 2021! Each day you will need three things to get into the show:

  1. Your ticket or badge (These will be sent via email 2 weeks before the conference)
  2. Valid ID-card
  3. Proof of vaccination, a valid negative COVID test or valid proof of recovery. You can show a (EU) Digital COVID Certificate (DCC), (UK) NHS COVID Pass or a valid paper version from your country (English/Dutch).
  4. Health check: at the entrance, we will ask you five health questions.

For further information including travel advice please click here.

PLEASE NOTE DELIVERIES CAN NOT BE SENT DIRECTLY TO RAI.

See below two logistics suppliers who can handle shipping and delivery to your booth at the event.

OnSite Exhibitions

Order Form
Alan Hazelhurst
E: [email protected]
T: +44 (0)161 335 8662
M: +44 (0)7768 562 770

DB Schenker

T: +31 20 549 2790
E: [email protected]

Our official video partner Free Bird Film (www.freebirdfilm.tv) will be covering the event, and can provide you with any of the following video services at a discounted rate:
– filming of a speaker or multiple speakers presenting
– a high quality video of any length showcasing your company’s presence at the show, featuring your stand and staff
– interviews/vox-pops with any number of personnel
– a short promotional video for your company featuring shots of your product/stand/staff
– any other video requirements that can be completed during the show

A full 4K edit with music and any graphics of your choice will be produced for you a short time after the event, and all footage can be transferred to you upon request.

Free Bird Film is also a social enterprise – a portion of profits are invested into making films every year for a variety of charities pro bono. Every film made by Free Bird has social impact, whether directly or indirectly. Their showreel can be found at www.freebirdfilm.tv, along with further examples of their work.

For further information, please contact Jake Hatt at [email protected] or +44 (0) 7504134934.

You can view the furniture catalogue and make orders via the RAI Portal.

*Login details will be sent directly from the RAI.

*Please note, orders cannot be made on-site and must be made in advance by 5pm on Wednesday 17th November

Every exhibitor must complete and return the Health & Safety form by . Failure to complete this declaration can result in refusal of access to the venue.

Health and Safety Declaration.

If you are unsure of your booth type, please see descriptions of both here.

*If you are having a space only booth, please ensure you provide your stand plans and a risk assessment. 

There will be free venue wide wifi at the event recommended for light browsing and checking emails.

If you are running a demo on your stand or require a private, reliable connection we strongly advise you to order your own connection via the RAI Portal.

*Login details will be sent directly from the RAI.

Scanners can be ordered via RefTech on the below link.

Order here.

Don’t forget to let your clients and customers know that you will be exhibiting!

Collateral Links (event logos/bios and banners)

https://www.iottechexpo.com/europe/collateral/
https://blockchain-expo.com/europe/collateral/
https://www.ai-expo.net/europe/collateral/
https://cybersecuritycloudexpo.com/europe/collateral/
https://5gexpo.net/europe/collateral/

Twitter handles and hashtags

@iottechexpo
#IoTTechExpo

@blockchain_expo
#BlockchainExpo

@ai_expo
#aiandbigdataexpo

@cybersec_expo
#CyberExpo

@5g_expo
#5GExpo

We can also provide you with personalised banners for promotion. If you would like one, please get in touch.

The networking party will be taking place in the main hall at the end of Day 1 of the event (23rd November).

Further details will be available shortly.

The virtual event platform will launch on Tuesday 16th November and will be open during the live and virtual event and for two weeks post event.

To ensure you receive access when the platform launches please make sure you and your colleagues are registered by Friday 12th November.

When you receive your login information, please log in and build up your profile, you can also view the event agendas from here, as well as browse the event sponsors, attendees and other speakers.

We recommend being as active as possible on the event platform and connecting with delegates and arranging meetings.

See below for some useful guides:

Tutorial Demo Video

Exhibitor Guide

Grip How To Guides

Please see an example Exhibitor virtual stand on the platform including cover image and embeddable video link.

All passes must be registered by Friday 12th November.

Pass registration links for each event and pass type are linked below.

Gold Passes – Register here
– Limited quantity per contract.
– Full access to sponsored event including paid conference tracks.

Exhibitor Passes – Register here
– Unlimited quantity
– Access only exhibition and free tracks only
– Usually used for staff manning the booth

Build Pass – Register Here
– ALL exhibitors/contractors arriving during set-up must register for a build pass

Guest Passes – Register here
– Available to your clients and customers
– Access to the relevant conference track

You will receive your tickets via email two weeks from the event (please check your junk folder), which you can bring (printed or on a smartphone) with you to registration to print your badge onsite.

For any printing or graphics, including printed panels, our recommended supplier is Get Some Insight.

Contact information:
Order Form
Website: http://getsomeinsight.com/
Email: [email protected]
Tel: +44 (0)1173 600 222

Any rigging requirements including hanging banners can be ordered via the RAI Portal.

*All hanging banners must be signed off by the event organiser.

Scams

We have been made aware that some exhibitors have been targeted by companies claiming to work with the event. Although their correspondence may seem genuine, they are simply trying to sell false information for their own benefit. Please remain vigilant and should you receive anything like this, please make us aware.

We do not share your information with anyone other than our contracted suppliers.

Onsite access

You will only be able to enter the exhibition hall if you have a pass. You and your contractors must be wearing a pass at all times.

Item security

Please ensure all desirable and vulnerable items, such as plasma screens, laptops, mobile phones and handbags are always secure.

Venue Address:

RAI Amsterdam
Europaplein 24
1078 GZ Amsterdam

Travel:

You can plan your route for various modes of transport here https://www.rai.nl/en/visiting/route-planner/.

Accommodation:

There are a variety of hotels within a close distance to RAI.

To see availability and book please click here.

During build-up and breakdown, it can be quite busy with cars, vans and trucks. That is why it is very important to follow the instructions on the signs and from the traffic controllers.

You can view the loading bay information via the RAI Portal (link available shortly).

Need extra help?

Please contact [email protected] or [email protected] or call +44 117 980 9023.

TechEx Events Ltd
69- 71 Oakfield Road
Clifton
Bristol BS8 2BB

Please note your contact information is only shared with our show’s suppliers to ensure the ordering process is as smooth as possible.

We will not share any details with 3rd party companies and any such emails are not associated with us and should be treated as spam.